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Special Events Coordinator

Time: Full Time Position (40 Hours/week) with a limited number of night and weekend activities during the year.

Reports to: Office of the President & Chief Executive Officer

Overview: This take charge, professional individual provides leadership in the planning, organizing and implementation of all Latino Chamber fundraising events as well as monthly membership events. Additionally, will serve as the conduit in which all event planning communications are handled.

Summary of Primary Duties and Responsibilities: This is a description of primary duties and responsibilities and is not inclusive of all duties that may be required.
➢ Negotiates facility contracts (to be approved by the CEO) and books event space, and prepares event bids for events and services.
➢ Arranges audiovisual equipment, food & beverage services, appropriate décor (linens, etc.), and applies for any needed permits conducive to the event/activity
➢ Coordinates room layout and logistics with facility management
➢ Secures sponsorships, speakers/presenters for all fundraising and monthly events and follows up as needed to secure a solid working relationship with sponsors.
➢ Oversees on-site production and clean up for events as necessary
➢ Assists with preparing event budgets – once approved, monitors budget closely and provides periodic updates to CEO/Staff/Board of Directors
➢ Works closely with the team to ensure ALL payable and receivable items related to events are current
➢ Proposes new ideas to improve the event planning and implementation process
➢ Develops marketing materials for events and executes dissemination of materials (mailings, evites, Facebook, website, El Griton, etc.)
➢ Creates and maintains master calendar of events
➢ Recruits and schedules volunteers for events
➢ Close out all events as required
➢ Works with the special event committee and serves as a full member of the committee
➢ Helps to maintains Chamber archive
➢ Represents the Latino Chamber at community and chamber functions and meetings
➢ Provides outstanding customer service
➢ Other duties as assigned

Education and Experience:
High School Graduate or GED equivalent is required
Associate or Bachelor’s Degree in Business Administration with an emphasis in Mass Communications or equivalent experience is desired
Minimum of one year:
    Event planning Marketing and/or public relations
    Business and community development
    Secretarial and/or Receptionist experience

Skills and Knowledge:
Proficient in the use of computers (MS Word, Excel, Power Point, Publisher, etc.)
Knowledge of data base management
Communicate well in English both verbally and in writing
Perform multiple tasks and assignments concurrently
Ability to work in a busy office environment
Ability to communicate in Spanish both verbally and in writing is desires

Other: Must be willing and able to work outside of normal working hours; must have a valid Colorado Drivers License and access to a reliable vehicle during working hours and proof of automobile insurance.

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